What you can do with a file

Open a file in Library to see it large. On a desktop its actions are in a bar under the picture, and what it is sits in tabs beside it. The arrow keys step through the files, and a video plays on a loop as it opens, with sound unless your browser holds it back. A sound file opens on its waveform, on violet: it plays as it opens, and you can click or drag along the wave to jump to another spot. Its tile shows the same waveform. On a phone, swipe sideways between files, and drag the picture down to close it: it shrinks back into its tile.

Each take from a prompt is a file of its own, so you can keep, move or delete one without the others. Open one and the panel says which take it is, like Take 2 of 4.

The same viewer opens over a board, the Agent and the editor when you open a file from them, and closing it leaves you on that page. There it has no Select, since there’s no grid to pick from.

The bar

• Edit in Studio opens a small picker above the button: choose an edit (or New edit), choose At the end of the timeline or Media bin, then choose Add to and the edit’s name. The tabs beside the file stay where they are. With no edits yet, it starts a new one.
• On an image, Edit in Studio opens it in the image editor instead, free. See Studio. To put an image in a video edit, choose Add to a video, under ⋯.
• Tools opens a menu of what can run on this file, such as removing a background or adding captions, each with its price.
• Download saves the original file. On a photo, or a video bigger than 720 pixels on its short side that has a 720p copy of its own, it opens a menu of sizes instead, each with its dimensions: Original, then for a photo Large, Medium and Small (2048, 1080 and 640 pixels on the long side, only those smaller than the original), or for a video 720p. A smaller photo is saved as a JPEG, or a PNG if any of it is see-through. A video’s 720p copy is an MP4. A video that’s still processing, or a transparent video, has no separate 720p copy, so it downloads as the original.
• Share to the community shows on videos and images generated on Shotz, once they’re ready. Once the file is shared, it says See the post instead, which opens the post. See Share a take to the community.
• ⋯ holds Select, Rename, Upload new version, Make an element (images and videos) and Delete. Upload new version replaces the file with a newer one and keeps the old; see Upload a new version of a file. If the file is one of an element’s photos, it also has Generate with and the element’s name, which opens the card with that element ready to tag.

On a phone the bar at the foot has Edit in Studio, Tools and Download, which opens a sheet of sizes when the file has more than one. On an image, Edit in Studio opens the image editor, and Tools starts with Add to a video. Share to the community and the rest are under ⋯. Swipe up to open the tabs below, including Share, and the bar stays under them. On the Comments tab the comment box takes the bar’s place.

Delete doesn’t ask first. The file’s place in the grid says Deleted with Undo for a few seconds; choose Undo to bring it back. After that it comes out of the Library and any edit using it.

The tabs

• Prompt (Script for a voiceover) shows on generated files: the words that made it, with any element you tagged with @ shown as a chip. Under them it shows the card the file was made with, only what was picked: the Start frame and End frame and any References as small pictures (click one to open it in the Library), then Look, Camera, Lighting, Emotion, Skill and Brand. Open the thread goes back to the conversation it was made in. Copy prompt copies the words. Reuse prompt opens a new conversation on Create with the words and those settings back in the card. A file you’ve since deleted, or that you can’t see, is left out.
• Details opens with the file’s description, with Written by your team under it once someone has rewritten it; choose Edit description at the tab’s foot to write your own, on any plan. Then it has the model, shape, credits and length of a generated file, then what the file is: Type, Dimensions (with the megapixels for an image), Frame rate, Size, Codec and Bit rate, plus Sample rate for audio and Sound: None for a silent video. A photo or clip from a camera also shows its Camera, Lens, Exposure and when it was Taken. Each row appears only when the file says it. A file never shows where it was taken. Added says when and by whom. Then come Tags. Anyone who can edit can add a tag with Tag, which turns into a field in its place (press Enter to add, use commas for several, Esc to close), and remove one with its ×. A tag can be up to 32 characters. Search finds the file by its tags. Below the tags, once your workspace has fields, Fields holds your workspace’s own Library fields, such as a SKU or a status, filled in right there. If the file is one of an element’s photos, the element shows here under Element as a round photo with its name under it; click it to open the element, and hover to see its kind. A photo that several elements use shows each of them under Elements. A generated file also lists the elements it was made with, the same way.
• Versions shows once a file has had a new version: each one, who added it and when, with Restore, delete, and drag to reorder (the top one is the file in the Library). See Upload a new version of a file.
• X-Ray shows the people in the file, its moments and what’s said. See X-Ray. On Free it explains what X-Ray does, with Upgrade for owners.
• Share says who can open the file. Everyone in the workspace can, and you can send it to people outside by email or turn on Anyone with the link. A file you’ve shared to the community also shows Shared to the community there, with See the post. See Share a file with people outside your workspace.
• Comments is for the team, below.

A tab with nothing to show is left out, so an upload has no Prompt and opens on Details. The tab you pick stays while you step between files.

A generated file is named with a few words about what’s in it, written from your prompt, with its shape beside it, until you rename it: click the name at the top of the panel, type a new one and press Enter. All the takes of one prompt share that name, each its own tile in the grid. Open one and the panel says which take it is, like Take 2 of 4. A reference you attached reads as “a reference” in it. A file made by a tool is named after the file it worked on, like “Beach walk, upscaled”, and a skill run with nothing typed is named after the skill.

Comments from the team

Anyone in the workspace can leave a comment on the file in the Comments tab, or reply to one. A reply stays under the comment it answers, one level deep, so a reply to a reply joins the same thread. To ask the Agent again, choose Reply under its answer: the box starts with @agent. Type @ and pick someone from the list to mention them: their name shows as a chip in the comment, and they get a notification saying you mentioned them, and an email unless they've turned comment emails off. Pick Agent from the same list, or type @agent, to ask the Agent: it reads what the comment is on and the conversation so far, and answers as a reply in the thread a moment later, with its sparkle beside it, and you get a notification when it has. If you’re an editor or owner, it can also do what you ask, such as make a black and white version of a picture, rename or file things, or start a doc: see The Agent. The person who added the file, and everyone who has written there, hears about new comments in the bell; someone you mention hears about the mention instead. You can delete your own comments; an owner can delete any. If the file was shared to the community, the tab has Team and Community to switch between the team’s comments and the post’s.

If you’ve set the file’s link to Can comment, what people outside leave through it shows here too, marked Guest. A comment with a time, a pin or a drawing has a small button beside its name: choose it to jump the player to that moment and show the pin or drawing over the file, and choose it again to hide them. See Share a file with people outside your workspace.

On a phone, press and hold a tile for the same actions without opening it.

Several files at once

On a desktop, ⌘-click (Ctrl-click on Windows) or Shift-click tiles to select them. A bar rises at the bottom, in the place of the Agent’s card, and the card comes back when you clear the selection. It shows how many are selected, then Edit in Studio, which puts them in an edit, and a round button for each other thing you can do with them, named when you point at it: Move to a folder, Run a batch (for owners and editors, with two or more files selected: it opens Batch with them picked), Edit fields (for owners and editors, see Library fields), Make an element, Download and Delete, last and in red. Downloads go up to 50 files at a time. Deleting several leaves Deleted and Undo in each of their places for a few seconds, and Undo on any of them brings them all back.

On a phone, choose Select from a file’s actions, then tap more tiles. The bar there offers Move to a folder, Edit fields, Make an element and Delete; download or add files one at a time from their own actions.

Folders

Folders keep files together in the Library. Folders are shared by the whole workspace: the same folders show in the Library, Studio, Boards and Docs, and each shows only its own kind inside. A folder for a client can hold its footage, its edits and designs, its boards and its docs. Inside a folder, Also here under the name says what else it holds, such as 3 edits and designs · 1 doc: choose one to see that side of the folder.

Choose New folder at the top of the Library (on a phone it’s in the ⋯ menu), or Move to a folder → New folder with files selected to put them straight in it.

Folders sit above your files as tiles, each showing a few of the files in it, its name and how many files it holds. A folder you made in another tab shows here too, with 0 until you move files into it. A desktop shows one row; All 6 folders (with your number) shows the rest. On a phone the folders are one row you swipe sideways.

Choose a folder to open it. It’s a page of its own, with the folder’s name at the top and its own address, so you can bookmark it or send the link to someone in your workspace. Library, before the name, takes you back (on a phone, the back button at the top left). The kind tabs, search, Filter and sort work inside a folder as they do in the whole Library. Files you upload or drop on the page while a folder is open go into it.

A folder with nothing in it shows faint empty tiles where files will land. The first tile is Add files: choose it, pick files in the window that opens and choose Move N files here. Files already in the folder aren’t offered, and a file you upload from that window is moved in once it has finished uploading. You can also drop files anywhere on the page. The sort and filter bar appears once the folder has a file.

A kind tab with nothing of that kind (Videos, Images, Audio, 3D or Worlds) looks the same way. If you can edit, the first tile makes one: Generate a video, Generate an image, Make music, Generate in 3D or Generate a world, and you can still drop files anywhere on the page. Inside a folder, a kind with nothing in it just says Nothing of that kind.

A 3D model or a world opens in the viewer as an interactive preview. It has no Edit in Studio and no Tools, since it can’t go in an edit. Download saves the original, a GLB for 3D or an SPZ for a world. With one of them among the files you’ve selected, the bar at the foot has no Edit in Studio.

To move files on a desktop, drag a file onto a folder’s tile, or select several and drag one of them: the tile lights up and says how many it will take. Undo in the message that follows puts them back where they were. You can also select files and choose Move to a folder, then the folder. Inside a folder, Take out of this folder puts them back with the rest. A file is in one folder at a time, and moving it doesn’t change any edit that uses it. A file with older versions counts once on its folder, and moving it moves every version with it.

Open a folder to change it: its ⋯, beside its name, has Rename and Delete folder. Renaming or deleting a folder does it in every tab. Deleting a folder keeps what’s in it: files stay in the Library, edits in Studio, boards in Boards and docs in Docs, out of any folder. Only owners and editors can make, change or delete folders and move files.

Deleting

Delete takes a file out of the Library and out of any edit that uses it; those clips go blank. A file with older versions loses all of them. Once the few seconds to Undo have passed, it can’t be undone. An element made from the file keeps its own copy, so the element isn’t changed. A shot you shared to the community stays up, since the post has its own copy.

Only owners and editors can delete files. People who can only comment can open and download them.