Share a file with people outside your workspace

Everyone in your workspace can always open the files in your Library. To show one to someone else, a client or a friend, use the Share tab of the file. It works for uploads and for anything you generated.

Where Share is

Open a file in the Library, or a take on Home or Generate, and choose the Share tab in the panel at the right. On a phone, open the file, swipe up for its details and choose the Share tab.

Send it to someone

Type one or more email addresses in Send to people by email and choose Send. Each person gets an email with their own link. It opens the file in their browser, with no account and no sign-in.

Everyone you sent it to is listed under People with access, with whether they’ve opened it yet. Choose × beside someone to take them off: their link stops working, and nobody else’s changes.

Anyone with the link

Under General access, choose your workspace’s name and pick Anyone with the link. Then Copy link gives you an address anyone can open, to paste wherever you like. Pick your workspace’s name again to turn it off: the link stops working for everyone except the people you sent it to. The address itself never changes, so you can turn it on and off without sending a new one.

Pasted into a chat or an email, a link anyone can open shows a preview with the file’s picture.

Viewing or downloading

Beside General access, choose Can view or Can download. With Can download, people outside your workspace see a Download button that saves the original file. It applies to everyone the file is shared with outside the workspace.

What they see

The file playing or shown big, with its name, who shared it and a few details: length, size, when it was shared and whether they can view or download. They never see the prompt or anything else in your workspace. Shared pages aren’t listed by search engines.

A video that starts without sound has a Turn sound on button. Along the bottom are Download (only with Can download), Copy link (only on a link anyone can open, not on the personal link from an email) and Full screen.

If you’re in the workspace yourself, the link takes you straight to the file in your Library instead.

Good to know

• Editors and owners can share files. Commenters can see who a file is shared with.
• While General access is your workspace, the link you copy opens the file only for people in your workspace and the people you sent it to. Anyone else sees This link isn’t working. Send them an email instead, or turn on Anyone with the link.
• Deleting a file from the Library turns off every link to it.
• If the box says sending by email isn’t set up yet, use Anyone with the link and send the link yourself.
• You can send one file to 20 addresses an hour, and up to 50 a day in all.